Challenging Myths — Part 5: Do we really need all these meetings?
<p>or many, “meetings” have gained a negative reputation. They’re often seen as a huge source of waste of time, a distraction from getting real work done. In this article, we’ll delve into the reasons behind this.<br />
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First of all, the meeting experience you face in your particular job environment will have a huge effect on how you experience meetings.</p>
<h2>Top reasons leading to excessive and dysfunctional meetings</h2>
<ul>
<li><strong>Lack of trust</strong> — When there is a lack of trust among team members and stakeholders, it can lead to excessive meetings as a way to micromanage or ensure everyone is on track.</li>
<li><strong>Lack of great processes</strong> — If the existing processes do not support the work being performed in an efficient manner, additional meetings than necessary will be used as a workaround.</li>
<li><strong>Lack of clarity</strong> — If strategy, targets, decisions, or general important information is not in place or not sufficiently communicated, meetings are needed to clarify them.</li>
<li><strong>Analysis paralysi</strong>s — In a culture of over-analyzing decisions, a need for constant validation and consensus lead also to many meetings.</li>
<li><strong>Management by committee</strong> — When decision-making is spread across multiple individuals or teams, it can result in a higher number of meetings to gather input and reach a consensus.</li>
<li><strong>Bad Meeting culture</strong> — Lack of ownership to question meetings, attendees, meeting purpose, agenda, etc., can lead to unnecessary meetings with too many participants and insufficient results.</li>
</ul>
<p>These are obviously bad reasons to run meetings. Instead, the root causes should be solved.<br />
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Still, there are lots of valid reasons why team members, stakeholders, or colleagues should come together at the same time for a common purpose (=Meeting).</p>
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